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Microsoft 365 Publisher


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Publisher 365 is Microsoft’s desktop publishing program that is designed to give individuals and small to medium-sized businesses the ability to quickly and easily create publications for both print and the web.

This course will cover different features of the interface, show users how to create a publication, cover some basic publication tasks, discuss how to manage graphics in Publisher, and show how to prepare a publication for printing and electronic sharing.

By the end of this course, users should be comfortable with creating a basic publication, adding content to a publication, formatting text, editing text, adding and formatting graphics, and preparing a publication for printing and/or sharing.

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About This Course

Course Prerequisites

Course Overview

Course Objectives

How to Use This Book

Lesson 1: Getting Started with Microsoft 365 Publisher

TOPIC A: Explore the Interface

Microsoft 365 Publisher Overview

The Microsoft Publisher Interface

The Ribbon Interface

The Customize Status Bar Menu

The Backstage View

The Page Navigation Pane

The Quick Access Toolbar

Keyboard Shortcuts

The Help Task Pane

Activity 1-1: Identifying the Components of the Publisher Interface

TOPIC B: Customize the Publisher Interface

Publisher Options

The Customize Ribbon Category

The Quick Access Toolbar Category

Business Information Data

Activity 1-2: Customizing the Publisher Interface

TOPIC C: Create a Publication

Publisher Templates

File Types

Activity 1-3: Creating a New Publication


Review Questions

Lesson 2: Adding Content to a Publication

TOPIC A: Add Text to a Publication

Text Boxes

The Format Text Box Dialog Box

Importing Text

Activity 2-1: Adding Text to a Publication

TOPIC B: Control the Display of Content in Text Boxes

Text Box Linking

Text Box Columns

Master Pages

Headers and Footers

Activity 2-2: Controlling the Display of Content in Text Boxes

TOPIC C: Use Guides

Ruler Guides

Margin Guides

Dynamic Guides

Activity 2-3: Using Guides in a Publication

TOPIC D: Use Building Blocks

Building Blocks

The Building Block Library

Activity 2-4: Using Building Blocks in a Publication


Review Questions

Lesson 3: Formatting Text in a Publication

TOPIC A: Format Text and Paragraphs

Text Formatting

Text Editing Techniques


The Mini Toolbar

The Format Painter

Activity 3-1: Formatting Text in a Publication

TOPIC B: Apply Paragraph Styles

Paragraph Formatting

Increasing or Decreasing the Indent

Paragraph Flow Options

Paragraph Styles

Activity 3-2: Formatting Paragraphs

TOPIC C: Apply Schemes


Font Schemes

Color Schemes

Activity 3-3: Applying Schemes


Review Questions

Lesson 4: Editing Text in a Publication

TOPIC A: Edit Text in a Publication

Cut, Copy, and Paste Commands

Paste Options

Text Review

Activity 4-1: Editing Text in a Publication

TOPIC B: Present Content in Tables


Create Table Options

The Table Contextual Tabs

Activity 4-2: Creating Tables

TOPIC C: Insert Symbols and Special Characters


Special Characters

Activity 4-3: Adding Symbols and Special Characters to a Publication


Review Questions

Lesson 5: Inserting and Formatting Publication Graphics

TOPIC A: Add Graphical Objects to a Publication

Picture Placeholders


Online Images

Local Images

Graphic and Image File Formats


The Graphics Manager

Activity 5-1: Adding Graphical Objects to a Publication

TOPIC B: Manipulate the Appearance of Pictures

The Picture Format Tab

Picture Styles

The Format Picture Dialog Box

Activity 5-2: Manipulating the Appearance of Pictures


Review Questions

Lesson 6: Preparing a Publication for Printing and Sharing

TOPIC A: Save a Publication

Publisher File Formats

PDF and XPS Outputs

Web Output (HTML)

Pack and Go Options

Pack and Go Wizard

Activity 6-1: Saving a Publication

TOPIC B: Run the Design Checker

The Design Checker Task Pane

Activity 6-2: Running the Design Checker

TOPIC C: Preview and Print a Publication

Print Category of Backstage View

Print Settings

The Print Preview Pane

Activity 6-3: Previewing and Printing a Publication

TOPIC D: Share a Publication

Share with Email

The E-Mail Preview Feature


OneDrive Publication Sharing

Activity 6-4: Sharing a Publication


Review Questions

Lesson Labs

Lesson 1

Lesson Lab 1-1

Lesson Lab 1-2

Lesson 2

Lesson Lab 2-1

Lesson Lab 2-2

Lesson 3

Lesson Lab 3-1

Lesson Lab 3-2

Lesson 4

Lesson Lab 4-1

Lesson 5

Lesson Lab 5-1

Lesson 6

Lesson Lab 6-1

Lesson Lab 6-2

Course Wrap-Up

Post-Course Assessment

Course Summary


Keyboard Shortcut Quick Reference Sheet


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