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Microsoft 365 Access: Part 2


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Microsoft’s flagship database application, Access 365 provides the ability to create and manage databases. The second part of Velsoft’s Microsoft Access 365 courseware builds on knowledge gained in the first part, giving an intermediate level of knowledge.

Lessons include: implementing advanced form design, using data validation, using macros to improve user interface design, using advanced database management, distributing and securing a database, and managing switchboards.

After completing this course, users should feel comfortable managing their databases, as well as carrying out simple database development and management. Users will understand how to find information about these databases and to use validation techniques to ensure the data collected is reliable.

About This Course

Course Prerequisites

Course Overview

Course Objectives

How to Use This Book

Lesson 1: Implementing Advanced Form Design

TOPIC A: Add Controls to Forms

About Form Editing Modes

About the Types of Controls

Adding a Date Picker Control

About Quick Styles

About Tab Order

Using the Anchoring Tool

Activity 1-1: Adding Controls to Forms

TOPIC B: Set Form Controls

Moving Form Controls

Add Form Controls from the Field List

Remove Form Controls

Modify Data Sources

Set Form Control Properties

Activity 1-2: Managing Controls on a Form

TOPIC C: Create Subforms

About Subforms

Activity 1-3: Creating a Subform

TOPIC D: Organize Information with Tab Pages

Tab Pages

Activity 1-4: Organizing Information with Tab Pages

TOPIC E: Enhance Navigation with Forms

Creating a Navigation Form

Using a Navigation Form

Activity 1-5: Creating and Using a Navigation Form

TOPIC F: Format a Form

Insert Headers and Footers

Insert Images

Sort Records

Apply Themes

Insert Backgrounds

Change Margins

Activity 1-6: Inserting and Formatting Form Headers and Footers

TOPIC G: Apply Conditional Formatting

Conditional Formatting

Activity 1-7: Applying Conditional Formatting


Review Questions

Lesson 2: Using Data Validation

TOPIC A: Form and Field Validation

Field Properties

Input Masks

The Input Mask Wizard

Input Mask Characters

Lookup Lists

Expression Builder

Record Validation

Activity 2-1: Validating Data With a Field Property

TOPIC B: Data Validation Using Controls

Control Wizards

The Combo Box Control

The List Box Control

The Option Group Control

Activity 2-2: Using Combo Box Controls in a Form


Review Questions

Lesson 3: Using Macros To Improve User Interface Design

TOPIC A: Create a Macro


The Macro Builder Window

Macro Actions

Types of Macro Actions

Action Arguments

Object Events

Activity 3-1: Creating a Macro

TOPIC B: Restrict Records Using a Condition

Macro Conditions

The Where Condition

Activity 3-2: Using the Where Condition to Restrict Data

TOPIC C: Validate Data Using a Macro

Event Properties for Data Validation

Macro Action for Data Validation

Embedded Macros

Activity 3-3: Validating Data Using a Macro

TOPIC D: Automate Data Entry Using a Macro

Event Properties for Automating Data Entry

Macro Actions for Automating Data Entry

Activity 3-4: Automating Data Entry Using a Macro

TOPIC E: Convert a Macro to VBA

Macros and VBA

Activity 3-5: Converting a Macro to VBA


Review Questions

Lesson 4: Using Advanced Database Management

TOPIC A: Link Tables to External Data Sources

External Data Sources

The Linked Table Manager

Activity 4-1: Link Tables to External Data Sources

TOPIC B: Manage a Database

Exclusive Mode

Database Access Modes

Database Backup

The Compact and Repair Database Option

Activity 4-2: Managing a Database

TOPIC C: Determine Object Dependency

Object Dependency

Object Dependencies Task Pane

Activity 4-3: Viewing Object Dependency

TOPIC D: Document a Database

The Database Documenter

Activity 4-4: Documenting a Database

TOPIC E: Analyze the Performance of a Database

Performance Analyzer

Activity 4-5: Analyzing the performance of a database


Review Questions

Lesson 5: Distributing and Securing a Database

TOPIC A: Split a Database for Multiple User Access

Splitting a Database

The Database Splitter

Merging a Database

Activity 5-1: Splitting a Database

TOPIC B: Implement Security

Security Strategies in Access

The Message Bar

The Trust Center Dialog Box

Trusted Locations

Activity 5-2: Adding a Trusted Location

TOPIC C: Set Passwords

Password Protection Guidelines

Activity 5-3: Setting a Database Password

TOPIC D: Convert an Access Database to an ACCDE File

The ACCDE File Format

Activity 5-4: Converting a Database to ACCDE Format

TOPIC E: Package a Database with a Digital Signature

Digital Signatures

Digital Certificates

The Package and Sign Feature

Activity 5-5: Packaging a Database With a Digital Signature


Review Questions

Lesson 6: Managing Switchboards

TOPIC A: Create a Database Switchboard


Switchboard Manager

Activity 6-1: Creating a Simple Switchboard

TOPIC B: Modify a Database Switchboard

Switchboard Modification

Activity 6-2: Modifying a Database Switchboard

TOPIC C: Set Startup Options

Database Startup Options

Activity 6-3: Setting Startup Options


Review Questions

Lesson Labs

Lesson 1

Lesson Lab 1-1

Lesson Lab 1-2

Lesson Lab 1-3

Lesson 2

Lesson Lab 2-1

Lesson 3

Lesson Lab 3-1

Lesson Lab 3-2

Lesson 4

Lesson Lab 4-1

Lesson Lab 4-2

Lesson 5

Lesson Lab 5-1

Lesson Lab 5-2

Lesson 6

Lesson Lab 6-1

Course Wrap-Up

Post-Course Assessment

Course Summary


Keyboard Shortcut Quick Reference Sheet



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