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Microsoft Outlook 2016: Part Two


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Help your students pick up where they left off in their Outlook 2016 training, with the second part of Velsoft’s training materials for Microsoft Outlook 2016.

Here in Part Two, students will gain a greater understanding of Outlook 2016 and acquire skills that will make this tool even more useful.

Among the topics covered in this course are how to: insert advanced characters and objects, search messages, manage additional calendars, manage advanced contact options, delegate access to mail folders, back up Outlook items, and configure e-mail message security settings.

Each Velsoft course package comes complete with all the tools you need to deliver a comprehensive training session, including an instructor guide, student manual, quick reference guide, PowerPoint slides, and more.

About This Course

Course Prerequisites

Course Overview

Course Objectives

How To Use This Book

Lesson 1:
Configuring Advanced Message Options







Chart Types

Quick Parts

Activity 1-1

Importance Levels

Sensitivity Levels

Multiple E-mail Accounts

The From Option

The Bcc and From Fields

Saving Sent Messages To Another Folder

Re-Directing Replies

Delivery Options

Language Options

Advanced Options

Activity 1-2

Automatic Replies

The Automatic Replies Dialog Box

Creating Rules

Managing Rules

Automatic Reply Rules

Activity 1-3


Review Questions

Lesson 2:
Advanced Message Management

Sort Criteria

The Sort Dialog Box

Activity 2-1


The Filter Dialog Box

Activity 2-2

Conditional Formatting

Default Conditional Formatting Rules

The Rules Wizard

Activity 2-3

Instant Search

The Search Tools Contextual Tab

The Advanced Find Dialog Box

Search Options

Search Folders

Custom Search Folders

Activity 2-4


Junk E-mail Filter

The Not Junk Option

Safe Senders List

Blocked Senders List

Activity 2-5

Mailbox Size

Alternate Message Formats

About Archiving


Manually Archiving

Cleanup Tools

Activity 2-6


Review Questions

Lesson 3:
Advanced Calendar and Task Management

Access Calendar Settings

Work Time Options

Calendar Options

Display Options

Time Zone Options

Other Calendar Settings

Activity 3-1

Additional Calendars

Overlay Calendars

Calendar Groups

Creating Calendar Groups

Activity 3-2

Meeting Responses

Meeting Response Management

The Tracking Command

Activity 3-3

The Task Request Form

Task Reply Options

Task Details

Status Reports

Task Options

Activity 3-4


Review Questions

Lesson 4:
Advanced Contact Management

Default Electronic Business Cards

The Edit Business Card Dialog Box

Activity 4-1

People Options

Contact Groups

Manage Contact Group Membership

Show Notes About a Contact Group

Send a Message to a Contact Group

Forward a Contact Group

Delete a Contact Group

Activity 4-2

Formats to Forward a Contact

Activity 4-3

The Export Option


Activity 4-4


Review Questions

Lesson 5:
Sharing Workspaces with Others


Permission Roles

Activity 5-1

Share Calendar Options

Activity 5-2

Share Contacts Command

View Shared Contacts

Activity 5-3


Review Questions

Lesson 6:
Managing Outlook Data Files

Outlook Data Files

Activity 6-1

Data File Settings

Activity 6-2


Review Questions

Lesson 7:
Managing E-mail Security


Digital Signatures

Digital ID

Information Rights Management


Review Questions

Lesson Lab 1-1

Lesson Lab 2-1

Lesson Lab 2-2

Lesson Lab 3-1

Lesson Lab 3-2

Lesson Lab 4-1

Lesson Lab 4-2

Lesson Lab 5-1

Lesson Lab 6-1


Keyboard Shortcut Quick Reference Sheet



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